How to Optimize Business Costs During Summer by Outsourcing Your HR Activities

This summer challenges businesses not only to manage team vacations and maintain operational continuity but also to find real solutions to reduce HR-related costs in an increasingly complex economic climate. Rising VAT and a highly volatile labor market can impact your company’s profitability—unless you act early.

You may be wondering: how can you efficiently manage HR without compromising quality when budgets are tight? How do you align HR spending with results or stay compliant with the ever-changing legislative and tax regulations?

What’s the solution? Outsource your HR operations to a trusted partner. It’s not just a temporary fix—it’s a sustainable strategy that helps you reduce costs and boost flexibility in your business.

This partner is BIA Human Capital Solutions, with over 33 years of experience and a full suite of HR services: Recruitment, Staff Leasing, Payroll, Immigration Consulting, and HR Advisory. Here’s how outsourcing HR helps reduce costs for each service and what key benefits you’ll gain.

 

Why Outsource HR This Summer?

Summer is no longer just about vacations—it’s a strategic time when financial decisions can impact the rest of the year. Increased VAT and tax pressure make cost efficiency a top priority.

Outsourcing your HR function doesn’t mean losing control—it means delegating operational responsibilities to specialists who can deliver more, faster, and within carefully planned budgets. Here’s how:

 

Success Fee Recruitment – Pay Only When You Hire

BIA HCS provides fast, targeted recruitment services on a “Success Fee” model—meaning you only pay when the right candidate is hired. No upfront payments. No financial risk. This service is available until August 15.

HOW IT HELPS YOU CUT COSTS 

🔹 No upfront costs – cash flow stays protected
With rising VAT and increasing fiscal pressure, companies are looking for ways to safeguard liquidity. The Success Fee model eliminates the risk of paying for unproductive efforts: you only pay when you hire, with zero initial investment.

🔹 Flexibility in an uncertain economic climate
In a volatile economy, the Success Fee approach allows SMEs and budget-conscious companies to keep recruiting without freezing operations or locking in rigid spending.

🔹 Saves internal time and resources
Recruiting through BIA HCS means fully outsourcing the process—taking pressure off your internal team and avoiding the often higher costs of handling recruitment in-house.

🔹 End-to-end support and expert guidance
Working with BIA HCS means entering a true partnership—from defining the ideal candidate profile to successful onboarding—all with no fixed monthly fees.

THE ADVANTAGES OF RECRUITING THROUGH BIA HCS

✅ 90% of our recruitment projects are completed through direct search and headhunting.

✅ 80% of our previous clients have returned to work with us again this year.

✅ We significantly shorten the hiring timeline—some roles are filled in as little as 2 to 5 working days from the project launch.

✅ Extensive experience recruiting across a wide range of sectors: accounting, construction, retail, healthcare, pharma, automotive, and architecture.

✅ We recruit across all industries and for all types of roles.

✅ We manage the entire recruitment process end-to-end.

✅ We align the job profile with your company culture and define the right search strategy to find the best candidates.

✅ We support you in candidate offers and salary negotiations.

✅ Our services come with a guarantee—if a candidate leaves during the probation period, we restart the recruitment process at no extra cost.

✅ Flexible offers tailored to your business needs.

PERSONNEL LEASING – FLEXIBLE HIRING BASED ON BUSINESS DEMANDS AND PREDICTABLE COSTS

Do you need additional workforce during periods of high business activity, for specific projects, or to cover employees on leave? Personnel leasing is the ideal solution.

Essentially, BIA HCS acts as the official employer, taking full responsibility for all administrative, legal, and payroll obligations towards the employees. This gives you clear, predictable costs and hiring flexibility.

Additionally, personnel leasing allows you to evaluate an employee’s performance within a flexible framework before making a decision on permanent employment.

HOW BIA HCS OPTIMIZES COSTS THROUGH PERSONNEL LEASING

• Cuts the time to fill temporary positions by over 30%, reducing recruitment and onboarding costs.

• Digitalizes and automates administrative processes, lowering bureaucracy, processing time, and errors, which in turn decreases operational expenses.

• Provides proactive legal consultancy to prevent risks such as fines and disputes, while optimizing payroll, contributions, and benefits management.

• Ensures flexibility to adapt to seasonal demands—employees are hired only when needed, avoiding long-term costs.

• Provides quick access to qualified personnel, preventing financial losses resulting from staff shortages during critical periods.

• Fully manages administrative processes, saving your company time and resources so you can focus on business strategy.

KEY BENEFITS OF BIA HCS PERSONNEL LEASING

• Full transfer of administrative responsibilities: contracts, salaries, taxes, leave, benefits.

• 100% compliance with labor laws, backed by legal and administrative consultancy.

• Flexible, tailored solutions for temporary hires, project-based needs, or rapid business growth.

• Efficient and fast recruitment with access to a broad pool of qualified candidates who fit your company culture.

• Ongoing consultancy and support, including labor market analysis, retention strategies, and legislative updates.

• Automation and digitalization ensure transparency, efficiency, and reduced processing times via self-service portals and automated workflows.

• Reduced bureaucracy and saved time for your internal teams.

• Quick adaptability to legislative and economic changes, with fast implementation of new regulations.

• A long-term strategic partnership focused on the sustainable growth of your business.

PAYROLL AND PERSONNEL ADMINISTRATION – ACCURATE MANAGEMENT OF EMPLOYEE RECORDS AND SALARIES, WITHOUT PENALTIES

Managing payroll, employee files, leave records, timesheets, and monthly declarations is a highly detailed and risky task if not done correctly. By outsourcing payroll and personnel administration services, you eliminate human errors, delays, and penalties.

BIA HR utilizes integrated and secure systems to manage all payroll aspects with the utmost accuracy. At the same time, you save time, resources, and energy that can be redirected toward strategic business activities.

HOW BIA HR OPTIMIZES COSTS THROUGH PAYROLL SERVICES

BUDGET PREDICTABILITY

• Clearly defined contract costs – no surprises or hidden fees.

• Enables efficient long-term financial planning.

• Avoids fines caused by payroll errors or non-compliance with legislation.

REDUCING OPERATIONAL COSTS

• Eliminates expenses related to in-house HR staff: salaries, bonuses, meal vouchers, team-building events, training, as well as costs linked to recruitment, onboarding, and retention.

• Uses modern payroll software for salary calculations, report generation, and statistics, removing the need for investment in internal payroll software.

LEGAL COMPLIANCE AND MINIMIZED RISK OF FINES

• BIA HR’s team includes 10 certified labor law experts who stay up-to-date with legislative changes.

• Payroll is processed accurately, on time, and fully compliant with the law.

• Ensures error-free reporting in Reges Online, declarations, and tax calculations.

BENEFITS PROVIDED BY BIA HR’S PAYROLL AND PERSONNEL ADMINISTRATION SERVICES

• Cost reduction: Outsourcing offers a fixed, clearly advantageous cost compared to running these functions with your own staff.

• Legislative compliance: Your company stays aligned with legislative updates. BIA HR provides labor law experts available whenever you have questions or uncertainties.

• Financial predictability: You know exactly what your monthly service costs are, with no fluctuations or hidden fees.

• Operational flexibility: You can quickly add new services depending on territorial expansion or internal restructuring.

• Data confidentiality: All information shared with BIA HR is handled with the highest level of security and professionalism.

• Advanced technology: BIA HR uses state-of-the-art software ensuring transparency and security across all outsourced processes.

• Control and accuracy: You have access to precise, up-to-date reports, giving you better oversight of your HR activities.

 

IMMIGRATION CONSULTANCY – ALL NECESSARY DOCUMENTS FOR FOREIGN WORKERS AND GUIDANCE ON THEIR EMPLOYMENT

Are you planning to expand your team with foreign workers? BIA HCS provides expert immigration consultancy and support — essential if you’re hiring non-EU personnel. We assist you in obtaining work permits, residence permits, and help you avoid costly fines, ensuring full legal compliance throughout the process.

HOW WE OPTIMIZE COSTS:

Reducing time and expenses related to the immigration process:

BIA HCS manages the entire immigration procedure, resulting in:

• Faster acquisition of required documents for foreign employees;

• Reduced administrative  tasks for the employer;

• Avoidance of fines due to missing legal documentation for foreign workers.

Complete outsourcing of bureaucratic processes:

From document review, online applications, communication with authorities, to document collection — BIA handles it all seamlessly.

Specialized and personalized consultancy:

Every case is treated individually, with tailored solutions to meet the specific needs of both the employer and the foreign national.

Benefits of BIA HCS immigration consultancy services:

• Shorter processing times for obtaining documents;

• Specialized assistance and customized advice for each unique situation;

• Initial evaluation of documentation to determine the appropriate visa type;

• Support in obtaining work visas, study visas, or business visas;

• Analysis of specific immigration needs for family members of expatriates relocating to Romania;

• Assistance with permanent residence applications;

• Guidance for planned travel outside Romania;

• Help obtaining registration certificates for EU/EEA/Swiss citizens and residence cards for their family members;

• Ongoing support in maintaining relationships with relevant authorities.

Efficiency and full legal compliance:

• All procedures are 100% compliant with current legislation;

• Over 17 years of accumulated expertise.

Smooth integration of foreign employees:

• Informing and preparing them for adaptation in Romania;

• Support extended to their family members as well.

Guaranteed confidentiality:

• All shared information is treated with the utmost confidentiality and is never disclosed to third parties.

 

HR CONSULTING – MANAGEMENT OF EMPLOYMENT RELATIONS BY CURRENT LEGISLATION

Legislative changes in Romania often put significant pressure on business operations. BIA HCS offers up-to-date, tailored human resources consulting — from accurate drafting of employment contracts to internal policies and compliance audits.

HOW WE OPTIMIZE COSTS:

• Cost Reduction – By outsourcing HR consulting services, companies avoid the expenses associated with maintaining an internal HR department.

• Time Savings – Ongoing support from BIA HR’s labor law experts allows managers to focus on growing the business.

• Specialized Expertise – You gain access to a multidisciplinary team with extensive experience in labor legislation, payroll, recruitment, and immigration.

• Efficient Implementation – We provide fast, compliant solutions aligned with legislative changes, minimizing legal risks.

WHAT ADVANTAGES DOES BIA HCS OFFER THROUGH HR CONSULTING?

• Long-term Partnerships – Trusted by loyal clients for over 15 years, a testament to the quality and efficiency of our services.

• Quick Responses & Customized Solutions – Our team promptly addresses your needs and tailors solutions to your company’s specific requirements.

• Comprehensive Consulting – From drafting internal regulations and contracts to job descriptions and obtaining A1 forms, you benefit from a skilled, multidisciplinary team.

• Support for Hiring Foreign Nationals – Complete management of immigration processes, including visas and family member relocation.

• Confidentiality and Planning – Projects are handled according to an agreed plan, with a strong focus on discretion and professionalism.

Summer can be the perfect time to rethink your business processes, renegotiate contracts, and optimize budgets. Instead of cutting back on operations, choose to outsource smartly.

With BIA Human Capital Solutions, you have a comprehensive partner offering scalable, flexible, and proven solutions—all within a single integrated package. By outsourcing your HR activities to BIA HCS, you not only optimize costs but also free up your internal team from administrative tasks, allowing them to focus on people, strategy, and organizational culture.

 

Read also:

https://bia.ro/en/trends-in-recruitment-2025/

https://bia.ro/en/how-to-adapt-to-the-new-reges-online-and-why-a-personnel-file-audit-is-useful/

https://bia.ro/en/bia-human-capital-solutions-why-outsource-hr-activities/

https://bia.ro/en/the-achievements-of-the-bia-hcs-team-in-2024-in-the-field-of-immigration-consulting/

https://bia.ro/en/the-achievements-of-bia-hcs-hr-consulting-team-in-2024-and-goals-for-2025/